The Work performed under this Contract has been reviewed and found, to the Construction Manager’s and Architect’s best knowledge, information and belief. ~AIA Document G~ — Certificate of Substantial Completion. PROJECT: (Name and address). PROJECT NUMBER: OWNER l~. RURAL DEVELOPMENT ATTACHMENT TO. AIA DOCUMENT G “ CERTIFICATION OF SUBSTANTIAL COMPLETION”. CURRENT EDITION. Project.

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The areas discussed below may or may not be required on a particular project, and services and activities in addition to those addressed below may be required. Owner Accepted Nonconforming Work —Another housekeeping item that deserves attention is the list of owner accepted nonconforming work. Laws vary by state and members should seek legal counsel or professional advice to evaluate dkcument suggestions and to advise the member on proper risk management tools for each project.

A suggested notation is listed below as a guideline, but the architect should consult with legal counsel for assistance since project conditions vary. Provide a Site Observation Report with each site visit.

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Substantial and Final Completion Discussion Summary: Send an RFI to the contractor if change order pricing is not timely. Payment Certifications Discussion Summary: RFI Processing The communications required for construction have not significantly changed in the past century. Log and track RFIs independently from the contractor. Aja preparation and issuance of the punch list s often does not occur in sequence with the issuance of the certificate, therefore the certificate should indicate punch list provided under separate documentt if it is not physically attached.

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Project Meetings Projects cannot be constructed by one person; therefore project meetings are necessary to facilitate project communications. Require notarized contractor signatures on the application. In order to determine how certifications should be administered by architects, one must first understand what is represented vocument one certifies. Certify is defined as, …to authenticate or verify in writing.

Check state regulatory requirements for required site visits. Since owner and contractors may not fully understand this separation of responsibility, it is appropriate to address it early in the project. Substantial and Final Completion.


By the early s the Request for Information came into use. Site Visits Discussion Summary: If the number and frequency of visits are prescribed in the services agreement, such as one time per week, consideration should be made for an alternate construction contract administrator to substitute in the event of odcument or other absences by the assigned administrator.

G7004 Processing Discussion Summary: Contractors have always had questions and required clarifications of the design intent expressed in the contract documents. Also, the form indicates. Since the contractor is solely responsible for the work, it is the ultimate authority on work completion, and therefore the architect is entitled to rely on its representations, especially under a notarized certification.

It may be helpful to define each portion of the project in advance to prevent overlap or omissions. In some cases, the process has been manipulated to show an excessive amount documdnt required RFIs, such as 16 identical RFIs for a reoccurring condition on each floor of a multi-story building, and this exaggerated and inaccurate data is used in contractor claims 7g04 the architect.

The number and frequency of site visits agreed upon should be conducted in accordance with the requirements of the services contract. Submittal Review Discussion Summary: If the owner is seeking approval of the change order pricing, it should retain a job cost consultant for that purpose. Although this form also contains the following exculpatory language. This will avoid the inadvertent omission of a portion of the project in the event an area is overlooked or disputed.

Payments to the Contractor. Use an enclosure letter or letter of transmittal when sending certification to owner. The architect should be invited to these meetings.

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dcoument This can be supported by adding a notation on the Certificate or on the letter of transmittal when the certification for payment is sent to the owner. Do not certify payment for changes until the change documents are fully executed.

Accordingly, it is necessary that the architect be a participant in dkcument change process in order to fulfill its duties in its contract. Submittal requirements should be discussed in the Preconstruction Conference, including the requirement for submission of a Submittal Schedule. Site visits can be costly, and some owners seek to limit or avoid them altogether. Check state regulatory requirements for required submittal review.


Substantial and Final Completion Certificate s of Substantial Completion —Certifications for substantial and final completion were addressed documeht The Handbook of Architectural Practice in the early 20th century with no form or prescribed format published. Architects are not construction cost experts as contractors are, and the contract documents typically do not require the architect to provide accounting or cost-of-the-work assessments.

The architect should insist on detailed minutes of all such meetings held by the contractor, especially meetings where the architect is not in attendance. Note if the punch list is attached docu,ent under separate cover.

Definition of Certificate of Substantial Completion

Since information is required by the owner, architect and contractor during the construction process, the AIA document G. Owners sometimes resist the preparation of mock-ups due to the additional cost. Certification of Payment —Architects have been certifying payments to contractors since the Documrnt documents were created in the early 20th century, and a certificate of eocument was published by the AIA for this purpose. Log and track submittals independently from the contractor.

All meetings should be reported in writing.

Projects cannot be constructed by one person; therefore project meetings are necessary to facilitate project communications. A frank discussion should be held with the owner to discuss an appropriate number of visits, and should the docuemnt refuse to allow the number of visits the architect feels is necessary, the owner should be advised that critical activities such as the determination documrnt work conformance and the determination of substantial and final completion may not be achievable unless site visits are allowed.

Moreover, such an action could cause the architect to assume unnecessary additional risk. The architect should consult with legal counsel for assistance since project conditions vary.